For a long time, digital files and properties have been the standard in companies, but security is still a great concern. Without much attention to confidentiality, the majority of internally circulated files are shared. This causes issues such as corruption or leakage of files to non-authorized staff. At the same time, if files are not handled properly, information overload and clutter will occur. The more digital data a company has, the more likely it is for them to lose track of the files without a solution for digital asset management.
To resolve these obstacles and run more efficiently and effectively, the modern enterprise needs to leverage the security and management benefits of file sharing platforms.
Increased efficiency, however, is not the only reason why your company should invest in a network for file sharing. There are other advantages that give companies in today’s economy the edge they need. To resolve these obstacles and run more effectively, the modern enterprise needs to leverage the security and management benefits of file sharing platforms.
Improved Communication Between Colleagues. Obviously, face-to-face contact is the ideal option for relaying data. There is no guarantee, however, that any worker will be available at the desired time, especially when remote work is more prevalent than ever. According to fierceinc.com, 86% of workers assume that the lack of teamwork and communication is the reason why projects fail, which demonstrates the importance of these factors in the workplace. Firms rely on calls and e-mails to communicate ideas and exchange updates as a stopgap. Unfortunately, once they start piling up, this can be a nightmare to handle. According to a report, when applied correctly, file sharing tools can improve efficiency by up to 30 percent.
Improved file Security and Authorization. The issue with simple communication tools is the possibility that sensitive files will be destroyed. For example, the contents of the file being worked on may be inadvertently removed or erased by a content writer, causing the company to reconstruct the file. This is avoided by file sharing systems, since companies can monitor employee access levels for shared files. This prevents files from being downloaded, viewed, edited or removed by unauthorized persons.
Some platforms also allow employees to “lock” a progress document while it is being updated so that it can only be changed by a given person. When several team members cooperate and work on a particular text, this is useful. Platforms for file sharing often provide protection measures to safeguard files from being hacked or corrupted. Companies can transfer significant documents (e.g., contracts, legal agreements) by encrypting data without worrying about the document being intercepted or corrupted along the way.
Guarantee Well-Organized Management Commitment. Project managers know how tough it is to manage multiple projects and stakeholders with multiple files across all platforms. Imagine trying to keep track of files and folders while utilising several file management tools such as Dropbox, Google Drive and e-mail attachments at the same time avoid this management stress. A safe file sharing tool ensures structured and well-managed programs, data, and file sharing. It is no longer necessary to monitor multiple applications to control project deliverables. This contributes to improved results and increased productivity of the project.
Automated Sync and Backup of Files. The owner of the file must share the file through inefficient means, such as e-mail or hard drive sharing. It has to be exchanged again with other team members once the file is changed, wasting time and money that can be spent on more critical tasks. Advanced technologies that provide automatic file synchronization across all platforms should be implemented by organizations that maintain thousands of crucial digital files on a daily basis. This allows staff to view and work on files regardless of whether they are working remotely or editing documents using their smartphones.
Is Private Online Sharing of File Folders Possible? Private online file folder sharing is made possible by Triofox. Triofox allows for online file sharing functionality with a cloud layer around your private file servers and holds files and directories on the same private file servers.
Simple User Interface. Easy web-based file sharing directly installed on your file server over HTTPS.
Reduce Costs. Lowers costs with support for VPN (virtual private network) and later eliminates higher costs for enforcement problems.
Best of Both Worlds. It integrates security and control of the Windows file server with the ease of use and productivity of the cloud for sharing files.
Easy Setup. Has a simpler permission migration and configuration strategy than SharePoint, Dropbox or Google Drive – inherit it directly from file server.
Inherit Permissions. It integrates NTFS, Active Directory, and drive mapping permissions with file sharing from web browsers and mobile devices.
On-Premise Solution. Maintains data protection by offering the option of preserving on-site data in conventional file server shares.
Conclusion. Through offering functionality to streamline team collaboration, Gladinet Triofox increases efficiency. Automated file synchronization, collaborating on the same text, and safe file transfer are examples of these features. Gladinet Triofox’s ultimate aim is to simplify the sharing and access of information in order to improve productivity.