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Tips For Better Efficiency in Onboarding New Employees

iCrowdNewswire   Feb 9, 2021  8:31 AM ET

Onboarding new employees can be difficult when you’re operating with small IT and HR teams. As part of the management team, onboarding can consume way too much of your joined efforts and time that it hinders other innovative projects. Being responsible for recruiting new employees, introducing them to their new jobs, and supervising their operations require enhanced processes that can save time and ease that burden.

Most importantly, your onboarding process needs to be simple, effective, and capable of leaving the best first impression for your new staff members. If you’re wondering how you can achieve all that, keep reading, as we give you these simple tips that are proven to increase the efficiency of onboarding systems and simplify the process for the employer company.

Be Proactive

Being proactive or enthusiastic in the beginning makes a big difference in how your employees feel about their new profession. Instead of waiting for their first day to engage with them, you can make them feel welcomed by a simple greeting email or message sent in advance. Communicating with your new employees before day one is a very effective method of breaking the ice between them and the company and letting them know they are welcomed. It will also help new faces feel less overwhelmed on their first day as they already know what to expect. Consider creating a process that automatically communicates helpful instructions such as dress code and what to bring and what not to, or send these instructions in the greeting email before your new hires show up for their first day. Simple approaches like this are all that it takes to prepare your new staff members for a stress-free first day, as they would be able to blend in easier when they are dressed and treated like everyone else.

Reduce First Day Anxieties

It’s important to acknowledge that day one is always hard for new employees and to try to reduce that stress as much as possible to smoothen the onboarding process. Luckily, there are many ways you can help new-hires get rid of nervousness and feel comfortable in the new place. You can talk to your receptionist or guards about greeting new employees warmly or walking with them to show them the way into the office. While on the subject, it would be helpful to provide your new workers with cloud-based control access through smartphone keys before their start date so that they don’t have to wait outside the building for someone to let them in. This will give them the best first impression about your company and help them feel like part of the team. You can also introduce them personally to other co-workers or ask everybody to introduce themselves as a way of hosting the new members. Other small gestures can be in the form of setting up their workstations before they arrive or taking them out to lunch for some team building activities. As small as these gestures might sound, they go a long way in facilitating the onboarding process and reducing the time needed to show your new employees around.

Automate the Process

The onboarding process of any company requires a lot of time, work, and paperwork. We’re talking hours and hours of new employee manual paperwork, which could drain the company’s efforts and lead to errors in employee information. Adopting an automated software that handles this task for you can shake off that extra burden and speed up the whole process. As explained here, employees struggle with their first day, and the last thing you want to do is bombard them with boring paperwork and endless forms to fill as they first join the team. Automated forms simplify this struggle by digitalizing paperwork and doing the job on your behalf. This, in return, allows your HR team to focus on the important tasks and make space for other creative onboarding approaches. It also improves your new employees’ experience with the company and leaves a better impression about your operations. Moreover, these programs and software are cheap and easy to use, they save costs, time, and effort.

Use Personalized Approaches in Training

The key to business success is playing to each worker’s strengths. This means utilizing the power, skills, and preferences of every special worker for the greater good of the company. Each of your employees is special and different in their own way, providing them with relevant tools will help them grow and contribute to the success of the company. This is why you need to personalize your training material to tackle each trainee’s strengths.

Every new hire should have access to special onboarding tools that relate to their specific role and position. You might as well want to consider survey systems to get to know your new members’ needs, preferences, and behaviors in order to tailor their experience and personalize your approaches with them.

Ask for Feedback

Collecting feedback from new hires is a very effective way of improving your onboarding process. This way, you’re able to obtain new ideas and honest findings of how employees feel about your existing onboarding system. In the long run, this information will be very valuable to help you work on your techniques and improve your recruiting and onboarding strategies. You can simply give out anonymous surveys to your new employees and ask them to write down their honest feedback about the company and their joining experience. You can also help them form solid points by including key questions in your survey, such as asking them about the areas that need improvement in the system and what they liked the most about the training process. This is very constructive when it comes to gaining insight into your company’s processes and making your employees feel heard and appreciated.

Onboarding is never easy for any company trying to reduce costs and save time for major projects. However, it’s an essential procedure that maintains the business flow, which means it can’t be overlooked. Technology today offers many helpful solutions to this problem, increasing onboarding efficiency and reducing the time, costs, and efforts needed to maintain a successful onboarding process. Companies can now enjoy a swift training operation without losing time and money on unbearable never-ending paperwork.


Tags:    IPS, Wire