Hundreds of thousands of employees currently work from home. However, once the post-pandemic dust has settled, many businesses will start reopening their establishments. Staff will return to work – whether gradually or simultaneously, or full-time or part-time. Regardless of how the transition unfolds, it’s never going to be “business as usual” as employees and employers knew it prior to COVID. A lot will change – and it’s time that employers start planning for that change NOW!
Having a full-featured room management system on your side will ease the stress and anxiety of back-to-work transition planning.
Planning Back to Work
Many employers have asked their staff to work from home over the past many months. As a result, most employees (and employers too) have grown to live and work with new “office” routines. But all that will change once it’s safe to return to work. And, if back to work is to be successful, employers must start planning for that transition now – before it’s too late.
Three Key Questions to Consider
Here are some key considerations to keep in mind when deciding how your workspace scheduling software will aid your return to work strategy:
- The headcount challenge: The first thing you’ll need to decide is whether you’ll have all your headcount back at work, or whether you plan on reducing the number of staff. This decision may impact the number of licenses you’ll need to acquire for the room booking software
- The timing challenge: Assuming you’ve decided to have most of your staff return to the office. Now what? Well, you’ll need to prepare your room management software to recognize that fact. Most software tools require information to be set up first, such as employee profiles, workstation layout etc.
So, if you plan on having an initial batch of workers return in a few weeks’ time – then now is when you must start building that database. Staggering another batch to resume in a few months then gives you additional breathing room to create and validate their profiles. It’s all about timing!
- The access challenge: The most effective use of desk and workspace management tools, is to provide employees remote access to the tools. That way, your staff can manage their own workspace anytime, anywhere. The best office scheduling software even allow mobile access to their features, enabling staff to schedule, cancel, book or reschedule desks and office space while on the go.
Now is the time to evaluate your company’s infrastructure to ensure remote access runs smoothly. I some cases, you may need to upgrade your internet/intranet speed; in other cases, you may need to request employees to do the same on their home internet connections. Because top-of-the-line room management software typically isn’t very resource heavy, such upgrades won’t be too costly. Nonetheless, now’s the time to review those requirements and make the necessary changes, if required.
Once you’ve reviewed these key requirements, employers must start reaching out to returning staff and brief them on what to expect. If staff are to return to a workplace where they’re to feel safe and secure, then it’s best to provide them adequate advance notice of the workplace changes they’re to expect. Well prepared staff always work at their most efficient levels!